Orlando is a major conference city. It's like the Las Vegas of the East when it comes to business meetings.

And why not? It has major hotels and resorts and a world-class convention center. Famous attractions like Disney and Epcot are great for families who want to combine a business trip with a family vacation, the classic business and pleasure. No wonder that in 2024, Orlando's overall tourism and business travel industry welcomed over 75 million, the highest in the US.

With its major international airport, well-maintained highways, and year-round friendly weather (at least during September to June), Orlando consistently draws business travelers.

As an event furniture company that delivers regularly to Orlando, the "well-maintained highways" is our favorite. Since we don't get to enjoy the attractions while working in Orlando, having a good road infrastructure helps us deliver our full event rental collection in a professional and timely manner from our Miami location, located just 3 hours south.

This means our fresh and modern event furniture is available for rent in Orlando for any event, conference, or summit.

What type of events are common in Orlando?

As marketing activations and VIP events are more common in cities like New York and LA, Orlando attracts corporate events that often bring large crowds. Some of these events include:

National and international conventions
Corporate conferences and summits
Trade shows and Expos

This is why venues in Orlando are huge, with many hotels having their own convention centers that can host large conferences. Let's take Disney's Coronado Springs Resort, for example: it has about 2,000 guest rooms and 220,000 square feet of event and meeting space, along with four pools for more informal and themed event activities, making this resort a convention-friendly choice for meeting planners. Other examples include the Gaylord Palms Resort and Convention and the Orlando World Center Marriott.

The Atrium at Gaylord Palms Orlando - Just one section of this huge resort

Which furniture rental styles and themes work for Orlando's corporate events?

The sheer size of these meeting spaces requires meeting planners to consider several factors: different furniture layouts throughout a large space, strategic furniture for specific purposes, and themed furniture for outdoor, informal events.

We gathered a list of our most rented furniture styles used in Orlando's convention centers and resorts to make your planning process easier and show you what's proven to work in the city's vibrant venues:

Event furniture that creates Instagram-Worthy backdrops

Eye-catching furniture installations create natural photo opportunities for attendees. Think large-scale lounges positioned in front of branded backdrops, or oversized letters spelling out the conference name placed within colorful seating areas. These statement setups become Instagram-worthy moments that attendees can share on social media, extending the event's reach beyond the venue walls. The more creative and bold the installation (bold colors, greenery, neon signs), the more engagement it generates.

Casual seating for Speaker Keynotes

Conferences and summits have seen an increase in casual seating solutions because guests want to feel a more communal feeling and less as if they are at work. Keynotes lately include soft seating, modern chairs, and communal high-top tables for attendees to sit, rather than having the entire space covered with traditional (and a bit boring) conference chairs. Think first rows of colorful chairs and soft seating with elevated high-top tables and barstools like the Ella tables in the back.

Pallet Furniture for large-scale seating

The Pallet lounges have a cohesive look regardless of configuration, as they're all built from the same type of wood and feature the same size cushions. Their communal, casual feel encourages guests to sit closer together, increasing seating capacity in large convention spaces. They are also planner-friendly because of their pre-set configurations, making it easier to design seating areas without the time-consuming challenge of coordinating individual pieces (deciding on a sofa + table combo can be stressful...)

Block Party theme for Outdoor Events

Orlando's beautiful weather, especially during the winter season when the rest of America is freezing, means plenty of outdoor events at the city's resort hotels and poolside venues. The Block Party theme is a favorite for transforming these outdoor spaces into welcoming environments with colorful pallet lounges, beer garden tables, and vibrant ottomans that encourage natural socializing. This casual, laid-back aesthetic pairs perfectly with food trucks, live music, and cocktails, creating an unpretentious atmosphere where attendees can connect and mingle.

Conversation pods for smaller group networking

Conversation pods create intimate gathering spots within larger convention spaces (think two accent chairs and a table in between or a sofa with two chairs placed adjacent and a table in between), encouraging meaningful discussions while maintaining privacy. These smaller lounge configurations throughout a larger space are ideal for one-on-one meetings, breakout sessions, and catching up on emails during multi-day conferences.

Multi Color Lounge with human size letters - an eye catching way to incorporate the conference name

Ronen Rental's delivery services to Orlando

With more than a decade of experience delivering event furniture to Orlando, we understand the unique needs of the city's convention centers and resort venues. As you scroll through our full collection of event furniture for your next Orlando event, here's a list of services we provide:

Full service: The Ronen Rental team will deliver the furniture, set it up professionally, and tear it down after the event ends
Direct communication: Work directly with our team lead for flawless setup (we strive to make your day seamless!)
Floor plan coordination: Our team works with floor plans, sketches, CAD drawings, etc., to place furniture exactly as shown, limiting the need for planner supervision so you have more time to oversee the entire production

Let's discuss your vision!

Contact us to discuss layout ideas and furniture needs: hello@ronenrental.com or 305.893.9331

Browse our inventory: ronenrental.com/miami-collection

Find inspiration on Instagram: @ronenrental

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